Policy 2.28
Petty Cash and Small Dollar Reimbursement
Responsible Official: VP for Finance
Administering Division/Department: Cash Operations
Effective Date: June 01, 2008
Last Revision: February 06, 2009
Policy Sections:
To provide general guidelines regarding petty cash and small dollar reimbursement.
All employees and students.
2.28.2 Small Dollar Amount Requests
Petty cash funds, generally of a small amount, are used for expenditures in connection with approved University activities. The amount of the funds requested should be limited to minimum operating requirements.
A department which has a need to pay test subjects may request a departmental petty cash fund. A department can establish a petty cash fund through the Office of the Controller with a Petty Cash Fund Request Form. The Controller will, after review and approval of the Request Form, advance a check through the Payment Services Department to the first custodian of the petty cash fund.
2.28.2 Small Dollar Amount Requests
Small dollar amount requests are defined as amounts less than $75.00.
Employees or students should print and complete a Small Dollar Reimbursement Form. The hard copy must contain signatures of both the requester and an approved signer of that department. The signed, completed form and original receipts should be taken to the Cashier’s Office to receive a cash disbursement. The authorized signer is responsible to assure that no expenditures for personal items, memberships, subscriptions, dues, or wages are reimbursed through this method.
The Cashier’s office and Student Financial Services are located in Room 101 of the Boisfeuillet Jones Center. Cashier’s office hours are 9:00 am to 4:00 pm Monday-Friday.
Petty cash: Small dollar amount discretionary funds, usually in the form of cash, used for expenditures for which it is not practical to pay by check.
- Current Version of This Policy: http://policies.emory.edu/2.28
- Student Financial Services: (http://www.emory.edu/studentfinancials/index.shtml)
- Finance Department: (http://www.finance.emory.edu)
Subject Contact Phone Petty Cash Student Financial Services 404-727-6095 student.financials@emory.edu Petty Cash Disbursement Payment Services 404-727-5400 actspay@emory.edu Petty Cash Account Set-up Office of the Controller 404-727-6080 crtl@emory.edu
Revision History
- Version Published on: Feb 06, 2009 (Overall revision of previous policy dated 3/1/2007)
- Version Published on: Mar 22, 2007 (Original Publication)